{"id":268,"date":"2015-07-24T06:51:10","date_gmt":"2015-07-24T06:51:10","guid":{"rendered":"http:\/\/caindelhiindia.com\/blog\/?p=268"},"modified":"2025-10-08T11:06:04","modified_gmt":"2025-10-08T11:06:04","slug":"mandatory-compliance-before-annual-filling","status":"publish","type":"post","link":"https:\/\/www.caindelhiindia.com\/blog\/mandatory-compliance-before-annual-filling\/","title":{"rendered":"MANDATORY COMPLIANCE BEFORE ANNUAL FILLING"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_58 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69f4f2dc2ff71\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69f4f2dc2ff71\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.caindelhiindia.com\/blog\/mandatory-compliance-before-annual-filling\/#Mandatory_Compliance_before_Annual_Filling\" title=\"Mandatory\u00a0Compliance\u00a0before Annual Filling\">Mandatory\u00a0Compliance\u00a0before Annual Filling<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.caindelhiindia.com\/blog\/mandatory-compliance-before-annual-filling\/#Why_do_Careful_Drafting_of_Board_Report_Matters%E2%80%94Otherwise_Penalty_on_Company_Director\" title=\"Why do Careful Drafting of Board Report Matters\u2014Otherwise Penalty on Company &amp; Director\">Why do Careful Drafting of Board Report Matters\u2014Otherwise Penalty on Company &amp; Director<\/a><ul class='ez-toc-list-level-3'><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.caindelhiindia.com\/blog\/mandatory-compliance-before-annual-filling\/#Case_Example_Three_Seasons_Exim_Limited\" title=\"Case Example: Three Seasons Exim Limited \">Case Example: Three Seasons Exim Limited <\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Mandatory_Compliance_before_Annual_Filling\"><\/span><strong><span style=\"color: #0000ff;\">Mandatory\u00a0Compliance\u00a0before Annual Filling<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-3959\" src=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/161bf992-ae57-491e-a928-3685695d191b.jpg\" alt=\"ROC annual AGM\" width=\"1063\" height=\"1017\" srcset=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/161bf992-ae57-491e-a928-3685695d191b.jpg 1063w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/161bf992-ae57-491e-a928-3685695d191b-300x287.jpg 300w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/161bf992-ae57-491e-a928-3685695d191b-1024x980.jpg 1024w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/161bf992-ae57-491e-a928-3685695d191b-768x735.jpg 768w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/161bf992-ae57-491e-a928-3685695d191b-800x765.jpg 800w\" sizes=\"(max-width: 1063px) 100vw, 1063px\" \/><\/p>\n<p style=\"text-align: justify;\">As per Companies Act, 2013 following are the mandatory compliance:<\/p>\n<ul>\n<li style=\"text-align: justify;\">Preparation of MBP-1(Disclosure of interest of Director), DIR-8(Disqualification of director) as per Section-184 &amp; 164 respectively of the Companies Act, 2013.<\/li>\n<li style=\"text-align: justify;\">Adoption of Memorandum &amp; Articles as per Companies Act-2013.<\/li>\n<li style=\"text-align: justify;\">Recording of minutes as per Secretarial Standard-1(Board Meeting Minutes) &amp; Secretarial Standard-2(General Meeting Minutes.) w.e.f 01<sup>st<\/sup>July, 2015.<\/li>\n<li style=\"text-align: justify;\">Stamping of share certificate since incorporation and also on further allotment of shares if any.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">\u00a0So comply above mentioned provisions before Annual Filling so that we have the necessary ROC Records for annual filling.<\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #ff6600;\">\u00a0<strong><span style=\"color: #ff6600;\">MCA<\/span><\/strong><\/span><\/p>\n<p style=\"text-align: justify;\">MCA has issued\u00a0<a href=\"http:\/\/www.mca.gov.in\/Ministry\/pdf\/General_Circular_11-2015_21072015.pdf\">Clarification with regard to circulation and filing of Financial Statement<\/a><strong>\u00a0<\/strong>under the provisions Section 101 &amp; 136 of the Companies Act, 2013. Accordingly, if\u00a0Companies calling their AGM at shorter meeting in compliance to the provisions of Section 101, can circulate Annual financial statements to be laid\/considered at said AGM, at such shorter notice. Further,\u00a0it is clarified that in case of a foreign subsidiary, which is not required to get its accounts audited as per legal requirements prevalent in their country, the holding Indian company may place\/file such unaudited accounts to comply with requirements of Section 136(1) and 137(1) as applicable. These, however, would need to be translated in English, if the original accounts are not in English.<\/p>\n<p style=\"text-align: justify;\">\u00a0<strong><span style=\"color: #ff6600;\">MCA<\/span><\/strong><\/p>\n<p style=\"text-align: justify;\">The Companies Law Committee set up by the Government to make recommendations on issues arising from the implementation of the Companies Act, 2013 invites comments\/suggestions to assist its deliberations. Suggestions\/ comments may kindly be sent only through the Ministry of Corporate Affairs\u2019 online portal\u00a0<a href=\"http:\/\/www.mca.gov.in\/\">www.mca.gov.in<\/a>\u00a0\u00a0in the prescribed format available on the website. The Committee requests that companies should route their comments\/suggestions through their respective Industry Chambers, and professionals [Chartered Accountants, Company Secretaries, Cost Accountants, Lawyers etc.] should route their comments\/suggestions through their respective Institute or representative body, whichever is applicable.\u00a0<a href=\"http:\/\/feedapp.mca.gov.in\/\">The last date for submission of suggestions\/ comments to Company Law Committee extended upto\u00a031st July, 2015<\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_do_Careful_Drafting_of_Board_Report_Matters%E2%80%94Otherwise_Penalty_on_Company_Director\"><\/span><span style=\"color: #000080;\"><strong>Why do Careful Drafting of Board Report Matters\u2014Otherwise Penalty on Company &amp; Director<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-9467\" src=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/DBS-.jpg\" alt=\"Careful Drafting of Board Report \" width=\"1128\" height=\"1289\" srcset=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/DBS-.jpg 905w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/DBS--263x300.jpg 263w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/DBS--896x1024.jpg 896w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/DBS--768x877.jpg 768w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2015\/07\/DBS--800x914.jpg 800w\" sizes=\"(max-width: 1128px) 100vw, 1128px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Case_Example_Three_Seasons_Exim_Limited\"><\/span><span style=\"color: #000080;\"><strong>Case Example: Three Seasons Exim Limited <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Issue<\/strong>: Board Report lacked Declaration of Independent Directors (as per Section 134(3)(d), Companies Act 2013) &amp; Other mandatory statements required by law<\/p>\n<p>Board report drafting is not just a formality\u2014it\u2019s a legal safeguard. Ensure inclusion of Statutory disclosures, Independent director declarations, Financial reporting compliance\u00a0Benefits of proper compliance Avoids penalties and legal issues, Promotes good corporate governance, &amp; Reflects ethical and transparent operations. Company or Director will face Penalty Imposed by ROC:<\/p>\n<ul>\n<li>INR 3,00,000 on the Company<\/li>\n<li>INR 50,000 on each Director (Officer in Default)<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances; Hope the information will assist you in your Professional endeavors. For query or help, contact: <a href=\"mailto:info@caindelhiindia.com\">info@caindelhiindia.com<\/a>\u00a0or call at\u00a0011-233 433 33<\/p>\n<p style=\"text-align: justify;\">\n","protected":false},"excerpt":{"rendered":"<p>Mandatory\u00a0Compliance\u00a0before Annual Filling As per Companies Act, 2013 following are the mandatory compliance: Preparation of MBP-1(Disclosure of interest of Director), DIR-8(Disqualification of director) as per Section-184 &amp; 164 respectively of the Companies Act, 2013. Adoption of Memorandum &amp; Articles as per Companies Act-2013. Recording of minutes as per Secretarial Standard-1(Board Meeting Minutes) &amp; Secretarial Standard-2(General &hellip;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[647],"tags":[566,502,501,569,572,561,549,541,537,562,560,550,538],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts\/268"}],"collection":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/comments?post=268"}],"version-history":[{"count":6,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts\/268\/revisions"}],"predecessor-version":[{"id":9469,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts\/268\/revisions\/9469"}],"wp:attachment":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/media?parent=268"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/categories?post=268"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/tags?post=268"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}