{"id":370,"date":"2015-09-25T11:53:14","date_gmt":"2015-09-25T11:53:14","guid":{"rendered":"http:\/\/caindelhiindia.com\/blog\/?p=370"},"modified":"2021-07-10T08:24:42","modified_gmt":"2021-07-10T08:24:42","slug":"how-to-prepare-annual-return-as-per-companies-act-2013-mgt-7","status":"publish","type":"post","link":"https:\/\/www.caindelhiindia.com\/blog\/how-to-prepare-annual-return-as-per-companies-act-2013-mgt-7\/","title":{"rendered":"HOW TO PREPARE ANNUAL RETURN AS PER COMPANIES ACT, 2013 (MGT-7)"},"content":{"rendered":"

HOW TO PREPARE ANNUAL RETURN AS PER COMPANIES ACT, 2013 (MGT-7<\/span><\/a>)<\/span><\/strong><\/span><\/p>\n

A.<\/span><\/strong> INTRODUCTION:<\/span><\/span><\/strong><\/span><\/span><\/span><\/p>\n

Section 159,160,161,162 & Schedule V deals with the Annual Return & related Provisions under Companies Act, 1956. But in Companies Act, 2013 all these Sections are combined together in one Section namely \u2013 92.<\/p>\n

Annual return is a yearly statement, required to be filed by every company irrespective of their nature, i.e. private, public, listed, unlisted, or status, i.e. active, dormant or under amalgamation. It is perhaps the most important document required to be filed by every company with the Registrar of Companies. Apart from the Financial Statements, this is the only document to be compulsorily filed with the Registrar every year irrespective of any events \/ happenings in the company.<\/p>\n

It is not a tax return: it is simply a corporate law requirement and every company is legally obligated to file this return with Registrar of Companies (ROC).<\/p>\n

Section 92 of the Companies Act, 2013 requires every company to prepare an annual return, a comprehensive document which contains information of a company relating to its share capital, indebtedness, directors, shareholders, changes in directorships corporate governance disclosures etc.<\/p>\n

The Companies Act, 2013, a historic legislation which intends to improve corporate governance and empower shareholders. The Act has incorporated a framework which is based on self-regulation but with enhanced disclosures and accountability on the part of companies and their managements.<\/p>\n

The Ministry of Corporate Affairs vide General Circular 8\/2014 dated 04th April 2014<\/strong> clarified that annual return in terms of section 92 of the Companies Act, 2013 will be in form MGT 7 and will be applicable for financial years commencing on or after 1st April, 2014<\/p>\n

B.<\/span> TIME\u00a0P<\/span>ERIOD:<\/span><\/span><\/span><\/strong><\/span><\/p>\n

Earlier in the Companies act, 1956 Annual return was prepared for the period from the date of last AGM to date of current AGM. But there is a major change under Companies Act, 2013 i.e. now Companies are required to prepare Annual Return for the financial year i.e. 1st\u00a0April to 31st\u00a0March.<\/p>\n

C. <\/span>A<\/span>NNUAL\u00a0R<\/span>ETURN OF\u00a0<\/span>FOREIGN\u00a0COMPANY:<\/span><\/span><\/span><\/strong><\/p>\n

As per section 384(2), the provisions of section 92 shall also apply to a foreign company, subject to such exceptions, modifications and adaptations as may be made therein by rules. Rule 7 of the Companies (Registration of Foreign Companies) Rules, 2014 provides that every foreign company shall prepare and file, within a period of sixty days from the last day of its financial year, to the Registrar annual return in Form FC.4 along with fee, containing the particulars as they stood on the close of the financial year<\/p>\n

D.<\/span><\/strong> <\/span>EXTRACT O<\/span>F\u00a0ANNUAL\u00a0<\/span><\/span>RE<\/span>TURN<\/span><\/span>:<\/span><\/strong><\/span><\/span><\/p>\n

As per sub-section (3) of section 92, the companies are also required to prepare extract of Annual Return in Form No. MGT-9<\/span><\/strong> which shall form part of Board\u2019s Report.<\/p>\n

E. PENALTY<\/span>:<\/span><\/span><\/span><\/strong><\/p>\n

If a company fails to file its annual return under section 92, before the expiry of the period specified under section 403 with additional fee, the company shall be punishable with fine which shall not be less than fifty thousand rupees but which may extend to five lacs rupees and every officer of the company who is in default shall be punishable with imprisonment for a term which may extend to six months or with fine which shall not be less than fifty thousand rupees but which may extend to five lacs Rupees, or with both.(Section 92).<\/p>\n

F.<\/span> FILING OF ANNUAL RETU<\/span>RN WITH THE REGISTRAR (SECTION 92(4)<\/span><\/span><\/strong><\/p>\n

The return has to be filed with the Registrar of Companies within 60 days from the date of Annual General Meeting. If the Annual General Meeting is not held in any year, the return has to be filed within 60 days from the date on which Annual General Meeting should have been held together with the statement specifying the reasons for not holding the Annual General Meeting, on payment of such fee or additional fee as prescribed (Rule 12 of the Companies (Registration Offices and Fees) Rules, 2014.<\/p>\n

DISCUSSION ON ANNUAL RETURN PREPARATION OF ANNUAL RETURN:<\/span><\/strong><\/p>\n

MCA by Companies (Management and Administration) Amendment Rules, 2015 dated: 28thAugust, 2015 came out with the Final format of Annual Return (MGT-7).<\/p>\n\n\n\n\n\n
No.<\/span><\/strong><\/span><\/td>\n\n

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Heading<\/span><\/strong><\/p>\n<\/td>\n<\/tr>\n

MGT-7<\/span><\/strong><\/span><\/td>\nInfo Required<\/span><\/strong><\/td>\nSource of<\/span> Information<\/span><\/strong><\/span><\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
I.<\/span><\/strong><\/span><\/td>\nREGISTRATION AND OTHER DETAILS<\/span><\/strong><\/span><\/span><\/td>\n<\/tr>\n
Corporate Identification No.<\/td>\nCIN No. of Company<\/td>\nMCA Website<\/td>\n<\/tr>\n
Name of Company<\/td>\nPre-fill<\/td>\nPre-fill<\/td>\n<\/tr>\n
Registered office address<\/td>\nPre-fill<\/td>\nPre-fill<\/td>\n<\/tr>\n
Email- ID of the company<\/td>\nEmail- ID of Company<\/td>\nLetter Head of Company<\/td>\n<\/tr>\n
Telephone number with STD code<\/td>\nTelephone No. of Company<\/td>\nLetter Head of Company<\/td>\n<\/tr>\n
Website, if any<\/td>\nWebsite of Company<\/td>\nLetter Head of Company<\/td>\n<\/tr>\n
Date of Incorporation<\/td>\nPre-fill<\/td>\nPre-fill<\/td>\n<\/tr>\n
Type of Company<\/td>\nPre-fill<\/td>\nPre-fill<\/td>\n<\/tr>\n
Category of Company<\/td>\nPre-fill<\/td>\nPre-fill<\/td>\n<\/tr>\n
Sub-Category of Company<\/td>\nPre-fill<\/td>\nPre-fill<\/td>\n<\/tr>\n
Whether company is having Share Capital<\/td>\nPre-fill<\/td>\nPre-fill<\/td>\n<\/tr>\n
Whether Company is Listed on Recognize Stock Exchange<\/td>\nSelect Yes or No<\/td>\nIf Yes, Then mention<\/p>\n
    \n
  • SE code and SE Name<\/li>\n
  • Transfer Agent CIN No.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Financial Year<\/td>\n1st<\/sup>\u00a0 April,<\/strong> 2014 to 31st <\/sup>March -15<\/td>\nFinancial statements of Company<\/td>\n<\/tr>\n
Whether AGM Held<\/td>\nIf yes,<\/strong> then Mention Date,If not,<\/strong> then provide extension details<\/td>\nMinutes of AGM<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n
\u00a0\u00a0\u00a0 II.\u00a0\u00a0\u00a0\u00a0\u00a0<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/td>\nPRINCIPLE B<\/span>USINESS ACTIVITY OF COMPANY<\/span><\/strong><\/span>(All the business activities contributing 10% or more of the total turnover of the company shall be stated)<\/strong><\/td>\n<\/tr>\n
\n

Number of Business activity<\/p>\n<\/td>\n

<\/td>\nNIC Code List<\/td>\n<\/tr>\n
\n
    \n
  • Main Activity Group Code<\/li>\n<\/ul>\n<\/td>\n
99531<\/td>\nNIC Code List<\/td>\n<\/tr>\n
\n
    \n
  • Description of main business activity<\/li>\n<\/ul>\n<\/td>\n
Residential Buildings<\/td>\nNIC Code List<\/td>\n<\/tr>\n
\n
    \n
  • Business Activity code<\/li>\n<\/ul>\n<\/td>\n
9953112<\/td>\nNIC Code List<\/td>\n<\/tr>\n
\n
    \n
  • Description of Business Activity<\/li>\n<\/ul>\n<\/td>\n
Multi-dwelling residential buildings<\/td>\n\n

NIC Code List<\/p>\n<\/td>\n<\/tr>\n

\n
    \n
  • % of Total Turnover of Company<\/li>\n<\/ul>\n<\/td>\n
40%<\/td>\nNIC Code List<\/td>\n<\/tr>\n
NIC CODE LIST<\/td>\n\n

http:\/\/www.mca.gov.in\/XBRL\/pdf\/NPCS_codes.pdf<\/strong><\/p>\n<\/td>\n<\/tr>\n

<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
\u00a0III.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/td>\nPARTICULARS OF HOLDING, SUBSIDIARY, JOINT VENTURES<\/span><\/strong> AND<\/span><\/strong><\/span><\/span> \u00a0 \u00a0<\/span><\/strong><\/span> \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/span><\/strong><\/span> ASSOCIATE COMPANIES<\/span><\/strong><\/span><\/span><\/td>\n<\/tr>\n
\n

Number of Company for which Information is given<\/p>\n<\/td>\n

Check the Investments of Company and Check the Shareholder of Company.<\/td>\n<\/tr>\n
Name of Company<\/td>\nPre- fill<\/td>\nBalance Sheet- Investment of Company<\/td>\n<\/tr>\n
CIN of Company<\/td>\nMCA Website<\/td>\nBalance Sheet- Investment of Company<\/td>\n<\/tr>\n
Holding\/ Subsidiary\/ Joint Venture<\/td>\nCheck Status as per Definition<\/td>\n\n

Balance Sheet- Investment of Company<\/p>\n<\/td>\n<\/tr>\n

\n

% of shares Held<\/p>\n<\/td>\n

<\/td>\n\n

Balance Sheet- Investment of Company<\/p>\n<\/td>\n<\/tr>\n

POINTS TO BE KEPT IN MIND WHILE PREPARING THE POINT NO III:<\/span><\/strong><\/p>\n
    \n
  • Check the Register of Member for \u2013 Subsidiary.<\/li>\n
  • Check the definition of Holding, Subsidiary and Associate Company.<\/li>\n
  • Check the Investment Register of the auditee company.<\/li>\n<\/ul>\n

     <\/td>\n<\/tr>\n

IV.<\/span><\/strong><\/span><\/td>\n\n

\u00a0 \u00a0 \u00a0 \u00a0 SHARE CAPITAL, D<\/span>EBENTURES AND OTHER SECURITIES\u00a0<\/span><\/span><\/span><\/strong>OF THE<\/span><\/strong><\/span> \u00a0<\/span><\/strong> \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong> COMPANY<\/span><\/strong><\/span>\u00a0\u00a0<\/strong><\/span><\/p>\n<\/td>\n<\/tr>\n

A.<\/strong><\/td>\nSHARE CAPITAL<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
(a)<\/td>\nEquity\/ Preference Share Capital<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nParticulars<\/td>\nFace Value<\/td>\nAuthorized Capital<\/td>\nIssued Capital<\/td>\nSubscribed capital<\/td>\nPaid up Capital<\/td>\n<\/tr>\n
<\/td>\nTotal no. of shares<\/td>\n\n
    \n
  • Balance Sheet<\/li>\n
  • MCA Website<\/li>\n
  • Register of Members<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
<\/td>\nNumber of classes<\/td>\nCheck whether there is different classes of Equity shares.<\/td>\n<\/tr>\n
<\/td>\nClass of shares<\/td>\n<\/td>\nAuthorized Capital<\/td>\nIssued Capital<\/td>\nSubscribed capital<\/td>\n\u00a0Paid up Capital<\/td>\n<\/tr>\n
\u00a0<\/strong><\/td>\n<\/td>\n\n
    \n
  • Balance Sheet<\/li>\n
  • MCA Website<\/li>\n
  • Register of Members<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
(b)<\/td>\nBreak-up of paid-up Share Capital<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nClass of shares<\/td>\nNumber of shares<\/td>\nTotal Nominal Amount<\/td>\nTotal Paid-up amount<\/td>\nTotal premium<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nEquity Shares<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nAt the beginning of the Year<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nIncrease during the Year<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nDecrease during the Year<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Points to be kept in mind while preparing the point No (b):<\/span><\/strong><\/p>\n
    \n
  • Register of Member at the beginning of the Year.<\/li>\n
  • Whether any allotment during the year (PAS-3)<\/li>\n
  • Type of Allotment.<\/li>\n
  • Register of Member at the end of the Year.<\/li>\n
  • Transfer of Shares during the year.<\/li>\n
  • Forfeiture of shares during the year, if any.<\/li>\n
  • Redemption of Shares during the year if any.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
B.<\/strong><\/td>\nDetails of shares\/debenture transfers since closure date of last financial year(or in the case of the first return at any time since the incorporation of the Company)<\/strong><\/td>\n<\/tr>\n
Points to be kept in mind while preparing the point above:<\/strong><\/span><\/p>\n
    \n
  • Register of Share Transfer.<\/li>\n
  • Share Transfer Deeds.<\/li>\n
  • Minutes of Board Meeting.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
C.<\/strong><\/td>\nIndebtedness including debentures(Outstanding as at the end of Financial Year)<\/strong><\/td>\n<\/tr>\n
\u00a0Points to be kept in mind while preparing the point C above<\/span><\/strong><\/p>\n
    \n
  • Register of Securities.<\/li>\n
  • Balance Sheet.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n
V.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/td>\nTURNOVER AND NET WORTH OF THE COMPANY<\/span>\u00a0<\/strong><\/span>\u00a0 \u00a0(AS DEFINED IN THE COMPANIES ACT. 2013)<\/strong><\/td>\n<\/tr>\n
\n

Turn Over<\/p>\n<\/td>\n

Turn over as on 31.03.2015<\/td>\nStatement of Profit & Loss account- Income side.<\/td>\n<\/tr>\n
Net worth<\/td>\nNet Worth as on 31.03.2015<\/td>\n\n

Check Balance Sheet and Calculate as given in 2 (57) of Companies Act, 2013.<\/p>\n<\/td>\n<\/tr>\n

<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n
VI.\u00a0<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/td>\nSHARE HOLDING PATTERN<\/span><\/strong><\/span><\/span><\/td>\n<\/td>\n<\/tr>\n
SHARE HOLDING PATTERN- PROMOTER<\/strong><\/td>\n<\/td>\n<\/tr>\n
\n

Given in Table format Below \u00a0Annexure-I<\/p>\n<\/td>\n

Number of Shares and Percentage of Share holding.<\/td>\n\n
    \n
  • Check the Status of Promoter<\/li>\n
  • Register of Members<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n
SHARE HOLDING PATTERN- PUBLIC<\/strong><\/td>\n<\/td>\n<\/tr>\n
\n

Given in Table format Below Annexure\u00a0I<\/p>\n<\/td>\n

Numbers of Shares and Percentage of Share holding.<\/td>\n\n
    \n
  • Register of Members<\/li>\n
  • Register of Shareholder<\/li>\n<\/ul>\n

     <\/td>\n

<\/td>\n<\/tr>\n
SHARE HOLDING PATTERN- PUBLIC (FII)<\/strong><\/td>\n<\/td>\n<\/tr>\n
\n

Details Of Foreign Institutional Investors\u2019 (FILS) Holding Shares Of The Company.<\/p>\n<\/td>\n

Name of FII Address, Date of Incorporation,Certificate of IncorporationNo. of Share Hold and Percentage of Share Holding.<\/td>\n\n
    \n
  • Register of Members<\/li>\n<\/ul>\n

     <\/td>\n

<\/td>\n<\/tr>\n
POINTS TO BE KEPT IN MIND WHILE PREPARING THE POINT NO VI:<\/span><\/strong><\/p>\n
    \n
  • Read the Definition of Promoter given in section 2(69) of Companies Act, 2013. As per definition decide the Promoters of the Company.<\/li>\n
  • Shareholding of person other than promoter is to be entered in Share Holding Pattern- Public.<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n
VII.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/td>\nNUMBER OF PROMOTERS, MEMBERS, DEBENTURE<\/span><\/strong><\/span><\/span> \u00a0 \u00a0 \u00a0 \u00a0<\/span><\/strong><\/span> \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/span><\/strong><\/span>HOLDERS<\/span><\/strong><\/span><\/span><\/td>\n<\/td>\n<\/tr>\n
<\/td>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
\n

At the Beginning of Year<\/p>\n<\/td>\n

Addition<\/td>\nCessation<\/td>\n\n

At the End of year<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/td>\n

<\/td>\n<\/tr>\n
\n

Promoters<\/p>\n<\/td>\n

<\/td>\n\n
    \n
  • Register of Members<\/li>\n
  • PAS-3 (filed during the Year)<\/li>\n
  • Transfers Deeds<\/li>\n
  • Minutes of the Meetings<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n
Members(other than promoters)<\/td>\n<\/td>\n<\/tr>\n
Debenture holders<\/td>\n<\/td>\n<\/tr>\n
POINTS TO BE KEPT IN MIND WHILE PREPARING THE POINT NO VII:<\/span><\/strong><\/p>\n
    \n
  • Check Register of Member (Shareholder at the beginning of the Year).<\/li>\n
  • Check whether there is any allotment during the year for (Addition).<\/li>\n
  • Check whether any Transfer\/forfeiture\/Buy-back for (Cessation).<\/li>\n
  • Check the Register of Member (Shareholder at the end of the Year).<\/li>\n<\/ul>\n<\/td>\n
<\/td>\n<\/tr>\n
VIII.\u00a0\u00a0<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/td>\nDETAILS OF DIRECTORS AND KEY MA<\/span>NAGERIAL PERSONNEL<\/span><\/span><\/span>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0Annexure- III<\/span><\/strong><\/td>\n<\/tr>\n
\n

Promoter<\/p>\n<\/td>\n

<\/td>\nCheck as per Definition<\/td>\n<\/tr>\n
Executive & Non executive<\/td>\nCheck form DIR-12<\/td>\n\n
    \n
  • Register of Director<\/li>\n
  • DIR-12<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
No. of Director at Beginning of the year<\/td>\nCheck No. of Total Director as on beginning of the year (as on 01.04.2014)<\/td>\n\n
    \n
  • Register of Director<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
No. of Director at the end of the year<\/td>\nCheck No. of Total Director as on end of the year (as on 31.03.2015)<\/td>\n\n
    \n
  • Register of Directors<\/li>\n
  • MCA Website<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n

Percentage of share held by Director at the end of the Year<\/p>\n<\/td>\n

Director Shareholding as on 31.03.2015 i.e. at the end of the year.<\/td>\n\n
    \n
  • Register of Directors Shareholding<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Independent or Not<\/td>\nCheck status of Director<\/td>\n\n
    \n
  • Declaration of Independency<\/li>\n
  • DIR-12<\/li>\n
  • Register\u00a0 of Director<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Nominee or Representative<\/td>\nCheck Status<\/td>\n\n
    \n
  • DIR-12<\/li>\n
  • Register of Member<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
No. of Director & KMP as on 31.03.2015<\/td>\n\n
    \n
  • Check Register of Directors<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n
IX.<\/span><\/strong><\/span>\u00a0<\/strong><\/td>\nDETAILS OF DIRECTORS & KMP AS ON CLOSURE OF<\/span><\/span> \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 FINANCIAL YEAR<\/span><\/span><\/strong><\/td>\n<\/tr>\n
\n

Name<\/p>\n<\/td>\n

Name of all the Directors and KMP as on 31st<\/sup>\u00a0March<\/td>\n\n
    \n
  • Register of Director<\/li>\n
  • MCA<\/li>\n
  • DIR- 12<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
DIN<\/td>\nDIN of all the Directors and KMP as on 31.03.2015<\/td>\n\n
    \n
  • Register of Director<\/li>\n
  • MCA<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Designation<\/td>\nDesignation of all the Directors and KMP as on 31st<\/sup>\u00a0March<\/td>\n\n
    \n
  • Register of Director<\/li>\n
  • MCA<\/li>\n
  • DIR- 12<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n

Number of Equity Shares held<\/p>\n<\/td>\n

Shareholding of all the Directors and KMP as on 31st<\/sup>\u00a0March<\/td>\n\n
    \n
  • Register of Director Shareholding<\/li>\n
  • Register of Member<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Date of Cessation(after closure of Financial Year if any)<\/td>\nBetween 31.03.2015 to Date of finalization of Annual Return<\/td>\n\n
    \n
  • DIR-12<\/li>\n
  • MCA<\/li>\n
  • Minutes<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
X.<\/span><\/strong><\/span>\u00a0<\/strong><\/td>\nPARTICULAR OF CHANGE IN DIRECTOR(S) OR KMP<\/span><\/strong><\/span><\/span>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong><\/span> DURING THE YEAR<\/span><\/strong><\/span><\/span><\/td>\n<\/tr>\n
\n

Name<\/p>\n<\/td>\n

\n
    \n
  • Register of Director<\/li>\n
  • DIR-12<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
DIN<\/td>\n\n
    \n
  • Register of Director<\/li>\n
  • DIR-12<\/li>\n
  • DIN-3<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Designation at the beginning\/ during the financial year<\/td>\n\n
    \n
  • Register of Director<\/li>\n
  • DIR-12<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Date of Appointment\/ Change in designation \/ Cessation<\/td>\n\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Register of Director<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 DIR-12.<\/p>\n<\/td>\n<\/tr>\n

\n

Nature of Cessation<\/p>\n

(after closure of Financial Year if an Date of Appointment\/ Change in designation \/ Cessation<\/p>\n<\/td>\n

\n
    \n
  • Register of Director<\/li>\n
  • DIR-12<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Points to be kept in mind while preparing the point No X:<\/span><\/strong><\/p>\n
    \n
  • Check the Register of Director<\/li>\n
  • Check Form DIR-12<\/li>\n
  • Check the MCA Website<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
XI.<\/span><\/strong><\/span><\/td>\n\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/span><\/strong> MEETINGS<\/span> OF MEMBERS<\/span><\/strong><\/span><\/td>\n<\/tr>\n
\n

Type of Meeting<\/p>\n<\/td>\n

\n
    \n
  • Notice of the Meeting<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Date of Meeting<\/td>\n\n
    \n
  • Minutes of the Meeting<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Total No. of Member entitle to attend Meeting<\/td>\n\n
    \n
  • Register of Member<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Number of Members Present<\/td>\n\n
    \n
  • Attendance Sheet & Proxy Sheet of Meeting<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Present Member- % of shareholding<\/td>\n\n
    \n
  • Attendance Sheet with Register of Member<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n
XII.<\/span><\/strong><\/td>\n\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0MEETINGS OF BOARD<\/span><\/span><\/strong><\/td>\n<\/tr>\n
\n

Date of Meeting<\/p>\n<\/td>\n

Minutes of the Meeting<\/td>\n<\/tr>\n
Total No. of Director as on date of Meeting<\/td>\nRegister of Director<\/td>\n<\/tr>\n
Number of Director Present<\/td>\nAttendance Sheet of Meeting<\/td>\n<\/tr>\n
Present Director- % of Total Director<\/td>\n\n

Attendance Sheet with Register of Director<\/p>\n<\/td>\n<\/tr>\n

<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
XIII.<\/span><\/strong><\/td>\n\u00a0 \u00a0 MEETINGS OF COMMITTEE<\/span><\/span><\/strong><\/td>\n<\/tr>\n
\n

Type of Meeting<\/p>\n<\/td>\n

Name of Committee<\/td>\n<\/tr>\n
Date of Meeting<\/td>\nMinutes of the Meeting<\/td>\n<\/tr>\n
Total No. of Members as on date of Meeting<\/td>\nList of Members of Committee<\/td>\n<\/tr>\n
Number of Member Present<\/td>\nAttendance Sheet of Meeting<\/td>\n<\/tr>\n
% of total shareholding<\/td>\n\n

Attendance Sheet with total no. of Members<\/p>\n<\/td>\n<\/tr>\n

Note:<\/span>After filling of above mention details there is Part \u2018D\u2019 of Point \u2018IX\u2019 which talks about the presence of Director in all type of Meeting whether Board, Committee and General Meeting. It will calculate the presence of Director in the Business of Company by calculating his presence in the Meetings of the Company.<\/strong>Points to be kept in mind while preparing the point No XIII:<\/span><\/strong><\/p>\n
    \n
  • Check the Frequency of No. of Meeting<\/li>\n
  • Check the Quorum of the Meeting<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
XIV.<\/span><\/strong><\/span><\/td>\n\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 REMUNERATION TO DIRECTORS AND KMP<\/span> \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/strong>MD\/ WTD\/MANAGER\/ CEO\/ CFO\/ CS\/ Director<\/strong><\/td>\n<\/tr>\n
\n

Name<\/p>\n<\/td>\n

\n
    \n
  • Name of the Person<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Designation<\/td>\n\n
    \n
  • Register of Director<\/li>\n
  • MCA<\/li>\n
  • DIR-12<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Gross Salary<\/td>\n\n
    \n
  • Balance Sheet of the Company<\/li>\n
  • Minutes of Meeting in which appointment made<\/li>\n
  • Appointment Letter<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Commission<\/td>\n\n
    \n
  • Ledger<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Stock option<\/td>\n\n
    \n
  • Balance Sheet of the Company<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Others<\/td>\n\n
    \n
  • Balance Sheet of the Company<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Total Amount<\/td>\n\n
    \n
  • Balance Sheet of the Company<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Note:<\/span><\/strong>Remuneration to all the Directors \/ KMP \/ required to be given in the Annual Return.<\/strong>Points to be kept in mind while preparing the point No XIV:<\/span><\/strong><\/p>\n
    \n
  • Verify the Amount of Remuneration from Balance Sheet, Ledger, Minutes of appointment \/ increase in remuneration and any form if filed.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
XV.<\/span><\/strong><\/td>\nPENALTY\/ PUNISHMENT DETAILS THEREON<\/span><\/strong><\/span><\/span>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/strong> Company\/ Director\/ Officer<\/span><\/strong><\/span><\/td>\n<\/tr>\n
Name of Company\/Director\/ Officer<\/td>\nCheck with the Director\/ Officer and Company whether they penalize during the year.<\/td>\n<\/tr>\n
Name of Court\/ Concerned Authority.<\/td>\nIf answer of above Question is Yes, then mention the Name of Authority.<\/td>\n<\/tr>\n
Date of Order<\/td>\nIf Order Passed, then Mention dates of Order \u2013Copy of Order.<\/strong><\/td>\n<\/tr>\n
Name of Act And Section Under Which Penalized<\/td>\nCheck the Section and Act under which Penalty Levied.<\/td>\n<\/tr>\n
Details of Penalty<\/td>\nBrief Particular of Offence penalized.<\/td>\n<\/tr>\n
Details of Appeal & Present Status<\/td>\nDetails of appeal done during the financial year and current status.<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n
XVI.<\/span><\/strong><\/span><\/td>\nDetails of Compounding of Offence<\/span><\/strong><\/span><\/td>\n<\/tr>\n
Name of Company\/Director\/ Officer<\/td>\nCheck with the Director\/ Officer and Company whether they gone for any compounding during the financial year.<\/td>\n<\/tr>\n
Name of Court\/ Concerned Authority<\/td>\nIf answer of above Question is Yes, then mention the Name of Authority<\/td>\n<\/tr>\n
Date of Order<\/td>\nIf Order Passed, then Mention date of Order \u2013 Copy of Order<\/td>\n<\/tr>\n
Name of Act and Section under which Committed<\/td>\nCheck the Section under which compounding was done.<\/td>\n<\/tr>\n
Particular of offence<\/td>\nBrief Particular of Offence compounded<\/td>\n<\/tr>\n
Amount of compounding<\/td>\nAmount levied by authority on compounding.<\/td>\n<\/tr>\n
Note:<\/span><\/strong>For the better Corporate Governance, Knowledge of Stake Holders and for the Transparency regarding default of Company, Its Directors and Officer above step is taken by the Ministry.<\/strong>Points to be kept in mind while preparing the point No XII:<\/span><\/strong><\/p>\n
    \n
  • Check maximum amount of the fine- If it does not exceed five lakh rupees then the application for compounding of an offence be made to Regional Director and in other case to the tribunal.<\/li>\n
  • Refer the particular Sections of the Companies Act, 2013 to identify the nature of offence and penalty\/ punishment<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances; Hope the information will assist you in your Professional\u00a0endeavors. For query or help, contact:\u00a0info@caindelhiindia.com<\/a>\u00a0or call at\u00a0011-23343333<\/p>\n","protected":false},"excerpt":{"rendered":"

HOW TO PREPARE ANNUAL RETURN AS PER COMPANIES ACT, 2013 (MGT-7) A. INTRODUCTION: Section 159,160,161,162 & Schedule V deals with the Annual Return & related Provisions under Companies Act, 1956. But in Companies Act, 2013 all these Sections are combined together in one Section namely \u2013 92. Annual return is a yearly statement, required to …<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[642,21,647,123],"tags":[416,555,566,502,501,569,572,546,547,561,549,541,537,562,560,538],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts\/370"}],"collection":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/comments?post=370"}],"version-history":[{"count":4,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts\/370\/revisions"}],"predecessor-version":[{"id":1105,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts\/370\/revisions\/1105"}],"wp:attachment":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/media?parent=370"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/categories?post=370"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/tags?post=370"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}