{"id":5295,"date":"2023-01-30T17:50:30","date_gmt":"2023-01-30T17:50:30","guid":{"rendered":"https:\/\/www.caindelhiindia.com\/blog\/?p=5295"},"modified":"2023-07-29T14:49:46","modified_gmt":"2023-07-29T14:49:46","slug":"maintaining-of-the-statutory-registers-records-by-co","status":"publish","type":"post","link":"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/","title":{"rendered":"Maintaining of the Statutory Registers &#038; Records by Co."},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-4572 alignnone\" src=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2022\/06\/Maintaining-of-registers-under-the-Companies-Act20131.jpg\" alt=\"Maintaining of registers under the Companies Act,2013\" width=\"994\" height=\"414\" srcset=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2022\/06\/Maintaining-of-registers-under-the-Companies-Act20131.jpg 348w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2022\/06\/Maintaining-of-registers-under-the-Companies-Act20131-300x125.jpg 300w\" sizes=\"(max-width: 994px) 100vw, 994px\" \/><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_58 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69e00d48ce515\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69e00d48ce515\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Maintaining_of_the_Statutory_Registers_Records_by_the_Company\" title=\"Maintaining of the Statutory Registers &amp; Records by the Company \">Maintaining of the Statutory Registers &amp; Records by the Company <\/a><ul class='ez-toc-list-level-3'><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Maintaining_of_registers_under_the_Companies_Act2013\" title=\"Maintaining of registers under the Companies Act,2013\">Maintaining of registers under the Companies Act,2013<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Members_Register\" title=\"Members Register\">Members Register<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Directors_Register_key_managerial_personnel_Register\" title=\"Directors Register &amp; key managerial personnel Register\">Directors Register &amp; key managerial personnel Register<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Charges_Register\" title=\"Charges Register\">Charges Register<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Renewed_and_Duplicate_share_certificates_registers\" title=\"Renewed and Duplicate share certificates registers\">Renewed and Duplicate share certificates registers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Employee_stock_options_register\" title=\"Employee stock options register\">Employee stock options register<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Securities_and_shares_register_should_buy_back\" title=\"Securities and shares register should buy back\">Securities and shares register should buy back<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Statutory_Books-_Requirement_of_documents_at_registered_Office_of_the_Company\" title=\"Statutory Books- Requirement of documents at registered Office of the Company. \">Statutory Books- Requirement of documents at registered Office of the Company. <\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Financial_statement_Books_of_Accounts_of_the_company_%E2%80%93\" title=\"Financial statement &amp; Books of Accounts of the company: &#8211; \">Financial statement &amp; Books of Accounts of the company: &#8211; <\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Our_Bookkeepers_and_Accounting_Services_in_India\" title=\"Our Bookkeepers and Accounting Services in India\u00a0\">Our Bookkeepers and Accounting Services in India\u00a0<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.caindelhiindia.com\/blog\/maintaining-of-the-statutory-registers-records-by-co\/#Company_Law_Compliance_Under_the_Company_Act_2013\" title=\"Company Law Compliance Under the Company Act 2013\">Company Law Compliance Under the Company Act 2013<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Maintaining_of_the_Statutory_Registers_Records_by_the_Company\"><\/span><span style=\"color: #000080;\"><strong>M<\/strong><strong>aintaining of the Statutory Registers &amp; Records by the Compan<\/strong><strong>y <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Statutory Books:- The term statutory register means the specified records related to a directors, companies shareholders &amp; details of the meeting held. These are the additional records which are maintained by the company. Mostly companies keep their records and statutory records in a bound book or loose-leaf binder but the company is liable to keep the records in any form such as computer record.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Maintaining_of_registers_under_the_Companies_Act2013\"><\/span><span style=\"color: #000080;\"><strong>Maintaining of registers under the Companies Act,2013<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><span style=\"color: #000080;\">Companies Register<\/span><\/li>\n<li>Every company that who accepts deposits should keep one or more records with its registered office for the deposits which have been accepted and\/or upgraded for the period of eight years. This term may be start from the FY in which the registration of the company was held. This list should contain the follow-ups with the depositors-<\/li>\n<li>Name of the depositors with Permanent Address of the depositors.<\/li>\n<li>Details of guardian is mandatory for minors.<\/li>\n<li>Details of the nominee.<\/li>\n<li>Applicable rate and amount of each deposit.<\/li>\n<li>Receipt number of each deposit.<\/li>\n<li>Rate of interest.<\/li>\n<li>Time duration of deposit.<\/li>\n<li>Date of repayable.<\/li>\n<li>Due date for the payment of interest.<\/li>\n<li>Date of payment of interest owing.<\/li>\n<li>Aspects of charge and creation of security.<\/li>\n<li>Details of insurance.<\/li>\n<li>Any other details regarding deposits.<\/li>\n<li>The company\u2019s Secretary, directory, or other official permitted to do so shall authenticate all the entries maintained in the registrar.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Members_Register\"><\/span><span style=\"color: #000080;\"><strong>Members Register<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Every Company is the responsibility to maintain and update records of its members:<\/li>\n<li>Registers of Debenture Holders<\/li>\n<li>List of other security holders.<\/li>\n<li>Members must be registered separately for equity and preference shares.<\/li>\n<li>List of debt holders.<\/li>\n<li>List of other people who own securities.<\/li>\n<li>Every members must be registered separately for equity and preference shares.<\/li>\n<li>List of debt holders.<\/li>\n<li>List of other people who own securities.<\/li>\n<li>So, If case a company don\u2019t have the share capital, register of member should include the below details of each member:<\/li>\n<li>Name of the member along with his Address, Email, Permanent Account Number, Unique Identity Number, Corporate Identity Number, his occupation, nationality, Fathers Name \/Mothers Name\/ Spouse Name.<\/li>\n<li>The date on which you became a member<\/li>\n<li>Expiration date of membership<\/li>\n<li>Any further information that is required<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Directors_Register_key_managerial_personnel_Register\"><\/span><span style=\"color: #000080;\"><strong>Directors <\/strong><strong>R<\/strong><strong>egister &amp; key managerial personnel<\/strong> <strong>Register<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>As per the company law 2013, all the company needs to establish &amp; maintain its record with the registered office, keeping details of the director and the Key Managerial Personnel which contains the information of the shares owned by them in the subsidiary or company of the company, its holding company, associate company or the subsidiary company.<\/li>\n<li>According to the Rule 17 of the Rules of Procedure for Companies\u00a0(Entry and Qualification of Directors), 2014 the following details provide in the registry of the registered office of the company.<\/li>\n<li>DIN (Director Identification Number);<\/li>\n<li>Name and surname of the director and key management personnel<\/li>\n<li>Any prior name or surname<\/li>\n<li>Fathers\u2019 name\/ Mothers name\/ Spouse name<\/li>\n<li>DOB<\/li>\n<li>Any prior name or surname<\/li>\n<li>Current and permanent residential address;<\/li>\n<li>Occupation<\/li>\n<li>Current and permanent residential address;<\/li>\n<li>Dates of office termination and grounds for termination.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Charges_Register\"><\/span><span style=\"color: #000080;\"><strong>Charges Register<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>The fees of companies register should be record in FORM No 7 CHG. This Register will include information on charges filed with the Registrar for inventory, land, companies, or corporations, as well as property information received and subject to fees, as well as information on adjustments or fee satisfaction.<\/li>\n<li>The charges registry should be made indefinitely at the registered office, But the charging instrument should be retained for 8 years form the date that the fee is performed by the company.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-4571\" src=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2022\/06\/Maintaining-of-registers-under-the-Companies-Act2013..jpg\" alt=\"Maintaining of registers under the Companies Act,2013.\" width=\"852\" height=\"466\" srcset=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2022\/06\/Maintaining-of-registers-under-the-Companies-Act2013..jpg 600w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2022\/06\/Maintaining-of-registers-under-the-Companies-Act2013.-300x164.jpg 300w\" sizes=\"(max-width: 852px) 100vw, 852px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Renewed_and_Duplicate_share_certificates_registers\"><\/span><span style=\"color: #000080;\"><strong>Renewed and Duplicate share certificates registers<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Details of each of the share certificates issued:<\/strong><\/li>\n<li>Form SH.2 should contain the registry for renewed and dual share certificates. A registry for renewed and dual share certificates should be added in the Form SH.2 in return for certificates that are aged, worn, aged bent, disfigured, daubed, worn-out, decrepit or where cages are adequately transfers instead of certificates that are destroyed or lost.<\/li>\n<li>Form No SH-2 contains the issue date &amp; NO of certificates instead of new ones &amp; need changes prescribe in the Register of Members by appropriate cross- references in the column of remarks against the person name to whom the certificate has been issued.<\/li>\n<li>Register maintaining shall need one person to consider the below:<\/li>\n<li>Company secretary and any other person as may be allowed by the company Board of directors should keep the register in his custody.<\/li>\n<li>All such entries should be authenticated by the CS or the person liable as per the guidelines of company Board of directors.<\/li>\n<li>The register should be kept at registered office or the place where it is strored.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Employee_stock_options_register\"><\/span><span style=\"color: #000080;\"><strong>Employee stock options register<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>According the guidelines under the company law, the company should maintain the ESOP options register in the Form No SH.6. and the other details of an option should be entered. This register should be kept at the ROC or any other place as mentioned in the Board Discretion. The entries should be checked in respect of the CS or the person approved by the Board of the Company.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Securities_and_shares_register_should_buy_back\"><\/span><span style=\"color: #000080;\"><strong>Securities and shares register should buy back<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>As per company act, 2013 the registry of shares and other securities which are repurchased should be maintained in Form No SH 10.<\/li>\n<li>Details of the securities or shares which was bought back by the company.<\/li>\n<li>Number along with the price of stocks or other securities authorized for buyback<\/li>\n<li>Date of passing special resolution along with the date of buyback of securities.<\/li>\n<li>Date of approval of board<\/li>\n<li>Time of buyback of shares and other securities<\/li>\n<li>Date of opening and closing of the buyback offer<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Statutory_Books-_Requirement_of_documents_at_registered_Office_of_the_Company\"><\/span><strong><span style=\"color: #000080;\">Statutory Books- Requirement of documents at registered Office of the Company.<\/span> <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Mostly, the following details and documents requires for a Pvt limited Co. or LTD company\/ Non-banking financial company.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Financial_statement_Books_of_Accounts_of_the_company_%E2%80%93\"><\/span><strong><span style=\"color: #000080;\">Financial statement &amp; Books of Accounts of the company: &#8211;<\/span> <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>All companies are needed to maintain the books of accounts &amp; financial statement of the company with the detailed transaction by the companies act,2013. Further, the financial transaction information in detail should be audited and verified against the financial statements prepared by the company.<\/li>\n<li>Statement of Bank Account<\/li>\n<li>Certificate of Tax Registration<\/li>\n<li>MOA<\/li>\n<li>AOA<\/li>\n<li>Certificate of Incorporation<\/li>\n<li>Pattern of shareholding<\/li>\n<li>Financial statements<\/li>\n<li>Register of Statutory<\/li>\n<li>Electricity and other utility Bill<\/li>\n<li>Record of Employee<\/li>\n<li>Records of operation<\/li>\n<li>Document of property<\/li>\n<li>Registration of intellectual property or Document of application<\/li>\n<li>Return of income tax<\/li>\n<li>Receipt of tax payment<\/li>\n<li>Details of Director<\/li>\n<li>Companies Director<\/li>\n<li>Directors date of appointment<\/li>\n<li>Charges of Registration\n<ul>\n<li>Details of Secured Lenders of the Company<\/li>\n<li>Secured Loan Quantum<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Our_Bookkeepers_and_Accounting_Services_in_India\"><\/span><span style=\"color: #000080;\"><strong>Our Bookkeepers and Accounting Services in India\u00a0<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"x_MsoNormal\">IFCCL would like to connect with you about Bookkeepers and Accountants; we have 20+ finance professionals to provide the high-quality accounting services to small, medium, and large enterprises.<\/p>\n<p class=\"x_MsoNormal\"><span style=\"color: #000080;\"><b>The following services are available at low cost.<\/b><\/span><\/p>\n<ul>\n<li>Bookkeeping &amp; Accounting Services<\/li>\n<li>Professional Tax Preparation<\/li>\n<li>Financial Statements<\/li>\n<li>End to End Payroll Solution<\/li>\n<li>Data Entry &amp; Administration Solutions<\/li>\n<li>Maintains of Statutory registered as per ROC Records.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Company_Law_Compliance_Under_the_Company_Act_2013\"><\/span><span style=\"color: #000080;\"><strong>Company Law Compliance Under the Company Act 2013<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6159\" src=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2023\/03\/compliance-under-Co-Act-..jpg\" alt=\"Company Law Compliance under\" width=\"2292\" height=\"1725\" srcset=\"https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2023\/03\/compliance-under-Co-Act-..jpg 2292w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2023\/03\/compliance-under-Co-Act-.-300x226.jpg 300w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2023\/03\/compliance-under-Co-Act-.-1024x771.jpg 1024w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2023\/03\/compliance-under-Co-Act-.-768x578.jpg 768w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2023\/03\/compliance-under-Co-Act-.-1536x1156.jpg 1536w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2023\/03\/compliance-under-Co-Act-.-2048x1541.jpg 2048w, https:\/\/www.caindelhiindia.com\/blog\/wp-content\/uploads\/2023\/03\/compliance-under-Co-Act-.-800x602.jpg 800w\" sizes=\"(max-width: 2292px) 100vw, 2292px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Maintaining of the Statutory Registers &amp; Records by the Company Statutory Books:- The term statutory register means the specified records related to a directors, companies shareholders &amp; details of the meeting held. These are the additional records which are maintained by the company. Mostly companies keep their records and statutory records in a bound book &hellip;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[632,647],"tags":[557,554,897,881],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts\/5295"}],"collection":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/comments?post=5295"}],"version-history":[{"count":5,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts\/5295\/revisions"}],"predecessor-version":[{"id":5297,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/posts\/5295\/revisions\/5297"}],"wp:attachment":[{"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/media?parent=5295"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/categories?post=5295"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.caindelhiindia.com\/blog\/wp-json\/wp\/v2\/tags?post=5295"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}