Simplification updated SOP for GST Registration
Table of Contents
Simplification and Standardization Updated SOP for GST Registration
CBIC Instruction No. 03/2025-GST (Dated 17.04.2025- Simplification and Standardization of GST Registration Process
The Central Board of Indirect Taxes and Customs has issued revised guidelines to ensure uniformity, transparency, and efficiency in the GST registration process. To streamline GST registration, curb harassment, and promote taxpayer facilitation, especially for small businesses and start-ups. Taxpayers Ensure your documents align with Form GST REG-01 requirements. For smoother registration, provide clear supporting documents and follow up on acknowledgments within the prescribed timeline.
Key Highlights on updated SOP for GST Registration Instruction No. 03/2025-GST
Application Processing Guidelines—GST Document Requirements:
| Situation | Required Documents | Clarification |
| Owned Premises | One utility/tax document | PAN or Aadhaar of owner not required |
| Rented Premises | Registered agreement OR affidavit + utility bill | No ownership proof required |
| Shared Premises | Same as rented | Consent letter not mandatory |
| Consent/Relative Use | Consent letter + owner ID + ownership proof | Utility bill is enough |
| SEZ Unit | SEZ approval letter | Mandatory for SEZ units |
| Constitution of Business | Only primary legal documents | Trade licenses not required unless specified |
Adherence to Prescribed Documents :
- GST officers must strictly follow the checklist of documents outlined in Form GST REG-01.
- No additional documents or unnecessary clarifications should be sought beyond the prescribed list.
Acceptance of Supporting Proofs :
- Valid rent/lease agreements, consent letters, and even unregistered agreements (if supported by basic proof like utility bills or NOC) are acceptable.
- Officers should refrain from raising presumptive or irrelevant queries.
Timely Disposal of Applications – Application Processing Timelines:
- Clean and non-risky applications must be disposed of within 7 working days from the date of submission.
- This is aimed at easing business entry and improving ease of doing business.
Application & Clarification Process Timelines:
| Type of Application | Action | Timeline |
| Non-risky (Aadhaar verified) | Approve | Within 7 working days |
| Risky Profile (requires verification) | Approve | Within 30 days post verification |
| Clarification sought (REG-03 issued) | Approve/Reject | Within 7 working days after REG-04 received |
| No reply to REG-03 | Reject | With documented reasoning |
Physical Verification (FORM GST REG-30)
- To be uploaded within 25 days (5 days before 30-day deadline).
- Must include:
- Clear photos of premises,
- GPS-enabled tagging,
- Confirmation of business activity,
- Jurisdictional reassignment if required.
- Upload verification report and photos in FORM GST REG-30 at least 5 days before the 30-day deadline.
- Clearly mention whether the business exists.
- Provide GPS-enabled photographs.
- Reassign applications to correct jurisdictions if needed.
Restrictions on Officer Discretion
- Cannot seek unlisted documents without approval from Deputy/Assistant Commissioner.
- Cannot raise irrelevant issues (e.g., product suitability, location viability).
- Must avoid excessive clarification requests.
Handling Risk-Flagged Applications :
- Applications flagged as risky must undergo physical verification within 30 days.
- Delay in such cases must be justified and documented.
Accountability and Oversight :
- Officers are warned against misuse of powers and unnecessary delays.
- Supervisory authorities must ensure adherence to the instructions and timely processing in their respective jurisdictions.
Administrative Oversight & Discipline
- Principal Chief Commissioners/Chief Commissioners:
- To ensure SOP compliance.
- Take disciplinary action against procedural violations.
- Issue local trade notices for transparency.
Key Takeaways for Taxpayers
- Use documents strictly from the FORM GST REG-01 checklist.
- Upload clear, readable, and complete documents.
- Reply to REG-03 queries within time to avoid rejections.
- For shared/rented spaces, utility bill suffices – no owner’s PAN/Aadhaar needed.
- Keep a record of summons and reply promptly with legal support if needed.
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