Integration of Parcel Management System with E-Way Bill

Integration of Parcel Management System with E-Way Bill System

The integration of the Parcel Management System with the E-Way Bill system by Indian Railways and GSTN is a significant development aimed at improving the efficiency and accuracy of goods transportation under GST compliance.

Indian Railways’ Parcel Management System (PMS) is now seamlessly integrated with the E-Way Bill (EWB) system via APIs. This enhancement ensures efficient transfer of Railway Receipt (RR) or Parcel Way Bill (PWB) data, streamlining compliance and traceability in goods transportation. This integration between Indian Railways and GSTN is a major step forward in automating compliance and improving the transportation ecosystem.

Summary of the GSTN advisory and its implications:

Guidelines for Taxpayers:

• Integration via APIs: The PMS and EWB systems now share data seamlessly through APIs. This ensures accurate tracking and validation of Railway Receipt (RR) and Parcel Way Bill (PWB) numbers.
• Applicability: Taxpayers using Indian Railways’ PMS for goods transportation must enter RR or PWB numbers in Part-B of the EWB portal.
• Standardized Format for RR/PWB Numbers:The Parcel Way Bill number must be entered in the following format: The format: PXXXRRNo
  • P for PMS.
  • XXX represents the originating station code.
  • RRNo is the actual Railway Receipt number.
  • Example: For RR No. 2020-307306 from NZM (station code), the entry will be PNZM2020-307306.
• Mandatory Entry of RR No./PWB in the EWB System : Taxpayers transporting goods through Indian Railways’ PMS must:

• • Enter the correct Parcel Way Bill (PWB) number or RR number in Part-B of the EWB portal.
  • Use the standardized format to avoid discrepancies.

• Steps to Update Part-B of the EWB for Rail Transport

• • Using Multi-Transport Mode : Use the Multi-Transport Mode option in the EWB portal.- : Select Rail as the transport mode on the portal. Enter the RR No./PWB number when prompted.
  • For Existing EWBs:  Select “Rail” as the transport mode and provide the RR or PWB number- If the transportation involves railways after initial transit (e.g., from factory to station), update Part-B.
• RR Number for FOIS or Leased Wagons : For goods transported via the Freight Operations Information System (FOIS) or Leased Wagons: Follow existing methods to input the RR number in the EWB system without changes. Railway Receipt No must be entered in EWB system exactly as shown in the RR receipt.
• Validation of RR No./PWB
  • The EWB system cross-checks the RR No./PWB against PMS data. The EWB system validates entered RR/PWB numbers against PMS data. Alerts are generated for mismatches, prompting corrective action.
  • This Alerts are generated for mismatches. To avoid delays, verify entries before submission.
• Why Accurate Data Entry Matters
  • Ensures smooth tracking and validation.
  • Prevents delays or complications.
  • Maintains compliance with audit and inspection standards.
• Support for Discrepancies: Taxpayers can raise support tickets for issues with RR/PWB numbers, specifying details for resolution. If issues arise, taxpayers can:
  • Raise a support ticket on the EWB portal.
  • Provide the correct RR No./PWB for faster resolution.
• Special Cases:
  • Goods transported using Freight Operations Information System (FOIS) or Leased Wagons must follow the same process, ensuring consistency.
• Next Steps for Taxpayers:
  • Familiarize with the new format and guidelines for RR/PWB entry.
  • Ensure accurate data entry to avoid delays.
  • Utilize the support system for troubleshooting discrepancies.

Integration PMS with E-Way Bill System Importance

This integration is a step forward in digital transformation, making compliance more streamlined and efficient for taxpayers and transporters alike. Integration PMS with E-Way Bill System Importance:

• Reduces discrepancies and improves accuracy in goods transportation documentation.
• Ensures smooth validation and tracking of goods via Indian Railways.
• Strengthens the link between GSTN and Indian Railways.

This integration aims to streamline the transportation process by making the tracking and verification of goods more efficient and transparent. Correct data entry helps prevent issues like mismatches between the RR & PWB numbers, which could lead to goods being delayed or detained. It also ensures smoother validation during inspections and allows authorities to easily track and verify shipments, enhancing overall logistical transparency.

Incorporating these guidelines into the day-to-day operations of logistics businesses will not only ensure that goods are transported in compliance with GST regulations but will also contribute to better supply chain management.

ई – वे बिल और ई-इनवॉइस से जुड़े लेटेस्ट अपडेट्स

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